7 Progressive AI Tools to Transform Your Meeting Experience
Let's face it - meetings are a vital part of business, but they can be a real drain on productivity. However, there's an exciting shift happening in how we conduct and manage these essential gatherings. Thanks to advances in AI technology, we're now seeing tools that can transform every aspect of the meeting process - from smarter preparation and more focused discussions to automated follow-up tasks. Solutions like extracto are enhancing conversations through intelligent data analysis, while platforms such as Otter, Fireflies, sembly, and Meetgeek are revolutionizing note-taking and meeting insights. Though we've seen some casualties in this space (like Grain's recent closure), the field continues to evolve with promising innovations that could turn traditionally passive meetings into powerful drivers of progress. In this article, we'll explore these leading AI meeting assistants and show you how they might reshape your team's collaborative experience.
extracto
Turn any website into organized data for smarter meetings
Extracto.bot makes it super easy to gather and organize data for meetings by combining AI with Google Sheets. Users can start right away, with no setup needed - just add column headers to a spreadsheet and click "extract" on any website to pull the info you want. This takes away the hassle of copying data manually which is great for comparing prices checking out sales leads or researching properties. Since everything ends up in Google Sheets, it's really convenient to share and work on the data with your team before meetings.
When it comes to meeting prep Extracto.bot really shines. Think about quickly pulling together competitor prices getting contact details for sales prospects or collecting property info for real estate meetings - all with just a few clicks. This saves so much time that you can focus on what the data means and plan better strategies making your meetings more productive and fact-based. While you can try it out with the free Starter version that has some limits on pages, there are also Personal and Professional plans available if you need to handle bigger projects or work with larger teams. This makes it pretty flexible for different kinds of meeting preparation needs.
Link: https://www.extracto.bot
Otter
AI assistant that transforms meetings into actionable insights.
Otter.ai helps teams be more productive by turning their meetings into automated notes summaries and action items. It works smoothly with video platforms like Zoom, Google Meet and Microsoft Teams and joins your meetings to create real-time transcripts. This lets everyone focus on the actual conversation instead of writing everything down. The tool does more than just transcribe - it takes long meetings and makes them into quick summaries finds action items automatically and even has an AI chat that can help write follow-up emails and updates. This makes it really useful for keeping everyone on the same page about what needs to be done next.
When it comes to managing meetings Otter.ai has some great features that make a real difference. It automatically captures action items with all the important context which means you don't have to spend time writing detailed follow-up emails. The tool connects with apps like Slack, Salesforce and HubSpot to help teams work better together. Sales teams can use it to gather insights and send call notes to their CRM, marketing teams can handle projects across different groups and recruiting teams can review candidates more efficiently. Otter.ai basically helps teams make the most of their meetings by making sure no important details get lost along the way.
Link: https://otter.ai
Fireflies
AI-powered assistant that transforms meetings into actionable insights.
Fireflies.ai helps teams get more out of their meetings with AI-powered automation for note-taking, transcription and analysis of conversations. It works smoothly with common video platforms like Google Meet, Zoom and Microsoft Teams plus it connects to CRMs, dialers and tools like Slack and Notion. Beyond just transcribing what's said, Fireflies creates AI summaries identifies action items and even tracks things like speaker time and conversation sentiment. This lets people actually focus on talking instead of frantically taking notes while still keeping a searchable record they can check later. As Sarup Banskota who leads Growth at Vercel puts it, "Fireflies keeps me 100% present in meetings without losing any of the details."
The platform does more than just the basics though. Users can easily search through recordings to find specific topics or keywords create clips of important moments and spot patterns in conversations. It also helps automate workflows by doing things like saving call notes straight to your CRM or setting up tasks in project tools just by speaking. Fireflies gives teams the ability to track custom topics measure participation and understand sentiment which makes it really useful for improving how teams communicate and work together. That's why all kinds of teams from sales and engineering to recruiting and marketing find it valuable as shown by the different user stories on their website.
Link: https://fireflies.ai
sembly
AI assistant that transforms meetings into actionable insights
Sembly AI helps teams get more out of their meetings by handling the tedious stuff automatically. It works with all the major meeting platforms like Zoom, Google Meet Teams and Webex to create transcripts summaries and action items without any extra work. The AI is pretty smart - it can pick out important decisions, potential risks and key issues making it super easy to keep track of what matters. Plus with different language options and simple sharing features everyone stays in the loop whether they made it to the meeting or not.
The latest version, Semblian 2.0, takes things even further. It's got this cool feature called "Artifacts" that can turn your meeting discussions into actual documents like proposals and project plans. There's also this really useful "Multi-meeting AI Chat" where you can search through multiple meetings to find exactly what you need. The tool plays nice with other productivity apps too which means everything flows smoothly from meetings into real actions. By taking care of all the administrative stuff Sembly lets people focus on what's really important - having productive discussions and working together effectively to make every meeting count.
Link: https://sembly.ai
grain
AI-powered meeting tool that's currently inactive.
Grain.ai looks like it's not around anymore since their website shows the domain is up for sale. While it seems the platform used to be a meeting tool that got positive feedback from users at some point, now you'll just find a form to buy the domain name if you visit. This means it's not an option anymore for people who need AI help with their meetings.
Rather than discussing a tool that doesn't exist anymore, it makes more sense to look at meeting tools that are actually working right now. There are plenty of alternatives out there that can help with things like transcribing meetings, creating summaries and tracking action items. If you're trying to make your meetings better with AI, you'll want to focus on platforms that are still active and ready to use.
Link: https://grain.ai
Meetgeek
AI-powered meeting assistant that automates note-taking and analysis.
MeetGeek is an AI meeting automation platform that helps teams get more value from their meetings, whether they're doing interviews or team collaborations. It records, transcribes and summarizes meetings automatically giving you insights and action items right after calls end so nobody needs to take manual notes during discussions. The platform connects with more than 7,000 apps including popular CRMs and project tools which means your workflows stay smooth and you spend less time on follow-ups. Beyond just transcribing MeetGeek uses AI to analyze conversations tracking things like engagement speaker patterns and over 100 different metrics. By handling all the meeting management stuff automatically it helps teams be more productive and have better meetings overall.
When it comes to making meetings better MeetGeek helps prevent information gaps and keep everyone aligned. You get a searchable database of past meetings that you can organize by type team or custom tags which makes sharing knowledge way easier. The platform creates AI meeting notes that are customized for different types of calls and automatically pulls out important stuff like action items feature requests and concerns. This means managers can learn what happened in meetings they missed and provide coaching when needed. With features for remote teams meeting templates and strong security MeetGeek turns meetings from something that could slow you down into a source of useful insights and actions you can take.