6 Game-Changing AI Tools Every Product Manager Should Know
As product managers, we've all been there: drowning in user feedback, wrestling with research data, and wishing we had an extra set of hands for those crucial presentations. But there's good news - AI-powered tools are changing the game. Solutions like Extrapto, Synthesia, Otter.ai, Fireflies, and Tome are transforming how we tackle our daily challenges, making it possible to extract meaningful insights from vast amounts of data and create impactful presentations in a fraction of the time. By automating time-consuming tasks and streamlining workflows, these AI assistants are freeing us up to do what we do best: think strategically and build products that truly matter.
extracto
Extract web data instantly into Google Sheets with AI
Product managers often need data from lots of different places and Extracto.bot makes this way easier by connecting AI with Google Sheets for simple web scraping. You don't need to set anything up - just add the columns you want in a Google Sheet type in the data fields and hit "extract" in Chrome. It's really that straightforward which means you can gather information right away instead of entering it all manually. This saves tons of time that you can use for actually analyzing the data and making decisions. Whether you're checking what competitors charge looking at what customers want or watching market changes, Extracto.bot helps product managers get the data they need without hassle.
The tool works perfectly with Google Drive which makes it super easy to share organize and work on data with others. It's got smart features that help reduce the mental work and make everything flow better. Product managers use it for all kinds of things like getting sales leads from LinkedIn and company sites or comparing prices across different stores. The pricing is flexible too with options from free starter accounts to professional plans that let multiple people use unlimited pages. This makes Extracto.bot really useful for product managers no matter what level they're at or what size their team is.
Link: https://www.extracto.bot
Synthesia
Create professional AI videos from text in minutes
Synthesia lets you create professional videos using AI without needing expensive video equipment or film crews. The platform includes more than 230 AI avatars and can handle voiceovers in over 140 languages, plus it comes with 200+ ready-to-use templates to help you get started. Product managers can quickly turn their text, documents or ideas into polished videos for things like product demos, marketing content, training materials and sales resources. Teams can work together in real-time which makes collaboration super easy.
The platform has some really helpful features for product managers. You get AI-powered script writing to help overcome writer's block, videos that play in multiple languages for worldwide audiences, and AI voice cloning to keep your brand voice consistent. Plus you can update videos anytime without having to film everything again. Companies using Synthesia report massive savings - some say they cut video production time by 90% and costs by half. This means product teams can test and improve their videos quickly while keeping content fresh and engaging. The platform also works smoothly with common business tools, so you can easily add videos to your learning systems, content management platforms and customer databases.
Link: https://www.synthesia.io/
Otter
Smart AI that transcribes meetings and creates summaries.
Otter.ai helps product managers and teams work better by acting as their AI meeting assistant. It connects to platforms like Zoom, Google Meet and Microsoft Teams automatically transcribing conversations in real-time and creating brief summaries that can turn hour-long meetings into quick 30-second reads. Beyond just transcription Otter.ai automatically spots and assigns action items which keeps teams on track without needing lots of follow-up emails. This lets product managers spend more time on strategy instead of administrative work making product development smoother.
The tool fits right into existing workflows by connecting with Slack, Salesforce and HubSpot letting teams share meeting notes and summaries automatically to keep everyone informed. It's especially good at finding key insights that sales and marketing teams can use to guide product strategy and planning. For product managers who spend their days jumping between meetings and tracking changing requirements, Otter.ai makes it simple to document decisions track progress and help teams work together effectively.
Link: https://www.otter.ai/
Fireflies
AI meeting assistant that transcribes and analyzes conversations automatically
Fireflies.ai helps product managers and their teams get more done by acting as a smart meeting assistant. It works with Zoom, Google Meet and Microsoft Teams to create transcripts and summaries of your meetings automatically. The tool does more than just transcribe though - it lets you search through meetings to quickly find important points decisions and action items. Teams can work together better by adding comments, pinning key moments and sharing short clips of meetings with others. The platform even analyzes conversations to track things like who talks the most, the overall tone and specific topics you want to monitor which gives you useful data to improve your product strategy and team performance.
For product managers, Fireflies makes several key tasks much simpler. As Lee McMahon from Clara points out "Fireflies is minimizing the need for additional calls with customers. We can move straight into offering solutions." Since it handles the note-taking and creates brief summaries product managers can focus completely on the meeting itself and have more time to think strategically. You can create tasks right during meetings using voice commands and automatically save call notes to your CRM which makes managing workflows easier. The ability to track specific topics and analyze sentiment helps product managers better understand what customers need, what competitors are doing and where the market is heading so they can make smarter decisions about their products.
Link: https://fireflies.ai/
Tome
AI sales assistant that supercharges account penetration strategies.
Tome works as an AI-powered helper for product managers and sales teams looking to break into important accounts more effectively. By connecting to your CRM data and sales playbooks it helps spot key decision-makers and strategic projects within target companies. The tool pulls together useful info like company profiles, financial data competitive analysis and what executives care about most which helps create more personal outreach that connects.
Product managers find Tome especially helpful when looking for accounts showing growth or launching products that match what they're selling. This makes it easier to focus on the right opportunities and customize their approach. The platform doesn't just help with research though - it also assists in creating compelling outreach materials and personalizing communications. It suggests relevant case studies value props and news items that will resonate with specific prospects.
One particularly useful feature is how it prepares you for meetings by providing quick briefs about attendees and suggesting good discovery questions to ask. This comes in really handy for product managers doing customer research or sales demos since they can show up fully prepared to demonstrate their product's value. In the end Tome acts like a smart assistant that uses AI to help sales teams work more efficiently and effectively by surfacing the right insights at the right time.